The "Kronos Guy" Blog

Kronos Workforce Analytics now available as a Service

Posted by Jenna Ryckman on May 27, 2016 11:30:00 AM


In an exciting move for small to medium sized businesses, Kronos Incorporated has officially released Workforce Analytics as a service. Kronos analytics gives businesses the ability to visualize workforce data through interactive technology that provides real-time insight into how labor hours and processes are effecting the organization. The ability to implement Workforce analytics as a service allows organizations with scarce resources to still benefit from insights into critical workforce trends from big data. Analyzing the data from workforce trends can help increase sales, employee engagement, and overall operational efficiency. Partnering with Kronos services gives SMB’s the opportunity to get the most ROI from their analytics by benefitting from external experience and resources.

 The Kronos Reporting and Analytics functions of version 8 are more visually compelling and full of actionable insight. The new layout implements improved navigation to allow for easy accessibility of data. There are integrated features from MicroStrategy’s 9.4.1 platform, along with geospatial visualization. It is no longer enough to simply see a dashboard with predictive analytics; the new analytics feature is prescriptive, responding to violations and situations by sending alerts and changing schedules accordingly, without any input of a manager. Time and cost effective, prescriptive analytics allow managers to focus on tasks beyond labor analytics.

 Analytics as a Service:

Workforce Analytics as a Service is built on data generated by Kronos WFC, delivering interactive visualization technology by translating workforce data into actionable insight. The new service allows Kronos customers to access WFM trends in an effective format, making it easy to quickly pull meaning from high-volume data.

By taking advantage of the data pulled from the analytics application, organizations can invest in interactive visualizations of actionable workforce data. The analytics offer trends such as:

Overtime Trends: 

The total premium hours used by the entire organization can be used to identify trends and patterns to determine how to plan for the future. An example would be when hours begin rising during seasonal busy periods. If extra headcount is not added and planned for it can affect the overall organizational structure and bottom-line.

Unplanned Absences Trends: 

Unplanned absences have a significant effect on workforce data. The varying type of unplanned absences, sick time, no call no show, extended leave, etc. should be thoroughly analyzed to determine the relationship between unplanned hours and regular hours. The necessary absence data can be filtered by week, department, and sub-departments.

Schedule Edits Trends:

Identifying schedule edit trends allows an organization to see the number of edits made over a period of time by a supervisor. This data can help which departments have a significantly higher volume of edits and which departments have more stable schedules. Once this data is identified, organizations can help employees adjust their personal priorities to accommodate work schedules. It also allows organizations to examine the reasons for any last-minute schedule changes, revealing if it is the result of a substandard practice or volatile labor demand.


Learn more about upgrading to Version 8.0 and the Analytics packages by downloading our ppt: Should you Upgrade?

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Tags: Analytics

Navigating the Affordable Care Act with Kronos: Payroll-Based Journal

Posted by Jenna Ryckman on May 17, 2016 10:00:00 AM

The Affordable Care Act has become one of the main reasons for employers to modify their WFM applications in order to meet new reporting requirements. The new Payroll-Based Journal is one of the results of the new healthcare mandates. The new system specifically affects nursing homes and long-term care facilities.

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Tags: Affordable Care Act

Kronos & Compliance: Are you Prepared for the new Overtime Rules?

Posted by Jenna Ryckman on May 6, 2016 11:30:00 AM


The U.S. Department of Labor is expected to announce overtime rules addressing regulations that will significantly affect labor costs. The overtime protections will be extended to nearly 5 million white collar workers within the first year of implementation. With only 60 days to comply, employers will be expected to increase the salary level for “white collar” exemptions from the current minimum of $455 per week, or $23,660 a year, to $970 per week, or $50,440 annually.  As a result, employees paid below the $50,440 threshold would be entitled to overtime on any work over 40 hours per week.

The proposed overtime rule is still waiting on approval from the OMB, but organizations should not wait to start preparing for the changes. There are serious consequences for non-compliance. NERA Economic Consulting reported that the average settlement payment could cost companies around $6.9 million.


What should organizations do to prepare for the FLSA changes?

  1. Understand Federal and State Requirements

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Tags: FLSA, Overtime

Four Key Questions to ask when Creating a Change Management Strategy

Posted by Jenna Ryckman on Apr 29, 2016 11:30:00 AM

You can't build an adaptable organization without adaptable people--and individuals change only when they have to, or when they want to. --Gary Hamel

Navigating change in the workplace is one of the most challenging endeavors an organization must take on. In the world of Workforce Management Software, change is a frequent occurrence. Organizations often deal with significant internal resistance during an implementation or upgrade of a major system. A workforce management system, specifically a system like Kronos, touches every employee in an organization. Therefore, dedicating a significant amount of time, energy, and resources into organizational Change Management is key. In order to adequately dipense corporate resources, organizations can create a Change Management Strategy. 

Change Management Strategy: How an organization plans to help employees deal with change and use the new software correctly.

Here are four key questions to ask when creating a WFM Change Management strategy:

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Tags: Change Management

Kronos WFC Version 8.0: Should we add New Kronos Functionality?

Posted by Jenna Ryckman on Apr 20, 2016 11:30:00 AM


When organizations begin to discuss upgrading their WFC application, one of the deciding factors is optimized or added functionality. Kronos Version 8.0 boasts multiple new functionalities that change the face of workforce management platforms. Depending on your prior version, the new functionalities impact budgeting, forecasting, scheduling, and analytics. Upgrading to optimized or new Kronos functionality cannot only increase overall productivity, but also allows organizations to achieve improved ROI. However, not all new functionality will be a good fit for your organization. It is important to consider which improvements will be most beneficial to your WFM needs. 

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Tags: Workforce Central Version 8.0

Kronos WFC Version 8.0: Is it really Java Free?

Posted by Jenna Ryckman on Apr 15, 2016 10:03:54 AM

The release of WFC Version 8.0 brought with it over 500 new features, a new and improved platform, and an optimized user experience. Kronos introduced Version 8.0 with a webinar titled, “Managing without Limits.” The new user platform, along with intuitive and accessible reporting and analytics, reflects that message clearly by removing multiple previous limitations. However, there is still one limitation that all Kronos users deal with: Java.

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Tags: Java

Improvization's Planned Growth Supported by New National Sales Manager

Posted by Jenna Ryckman on Apr 8, 2016 5:04:29 AM

Planned Growth Supported by New National Sales Manager

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Tags: News

How to Select a Kronos Service Partner that Fits your Organization

Posted by Jenna Ryckman on Mar 31, 2016 7:06:07 AM

If your organization is planning a large Kronos project, one of the biggest decisions you will make is who you will work with to complete the project. Choosing to work with an outside Kronos consultant can be a very advantageous decision for three main reasons:

- Experience: Outside Kronos Consultants have almost seen it all. With more experience, outside consultants can often find unique solutions that others may not discover. 

-Unlimited Bandwidth: Bringing in consultants frees up your employees and IT staff to spend time on more important initiatives. 

- Neutral Opinion: During a WFM project, the IT department and the executive team need to be on the same page in order for proper communication to surround the project. A Kronos Consultant can serve as an unbiased mediator between departments. 

Once the decision is reached to work with an outside consultant, the task becomes choosing a specific Service Partner. There are a few key considerations to take into account:

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Tags: Service Partner

3 Key Questions to ask Before Upgrading to Kronos WFC Version 8.0

Posted by Jenna Ryckman on Mar 23, 2016 6:30:26 AM

The release of the highly-anticipated Kronos Version 8.0 revolutionized the Kronos user experience. The new and improved platform boasts  enhanced industry capabilities, Global Deployments, and intuitive reporting and analytics. Kronos introduced over 500 new features between versions 7.0 and 7.07. Version 8.0 contains all those and many more. The new features and functionality are motivating organizations to start asking the question, "Should we upgrade to Kronos Version 8.0?"

Although the latest version promises invaluable new features and functionality, the drastic change of upgrading to Kronos WFC v8 can still cause dissemination within an organization. New functions, visuals, and operating systems can cause employees to dread engaging with the upgraded application. With any big change or upgrade comes an element of risk. Strategically planning if, when, and how to upgrade your Kronos application will help eliminate some of that risk. A thorough analysis of both the risks and benefits will aid in making the best decision for your organization’s WFM success.

Here are three key questions to ask when making the decision of whether or not to upgrade to the latest version of Kronos: WFC Version 8.0.

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Tags: Kronos Version 8.0

How much is your WFM Software really costing you?

Posted by Jenna Ryckman on Mar 15, 2016 7:31:54 AM

There is a hidden epidemic in organizations all across the world: an epidemic of unused software. U.S. organizations wasted $30 billion — yes, billion — on unused software over the course of a four-year study. The global average came to 37 percent of software unused per company. The cost: $259 per desktop. There are even more staggering statistics, including the fact that over a quarter of software deployed by organizations is unused or rarely used. Studies show that organizations do not have processes in place to accurately manage and utilize software assets. If software is not implemented or utilized properly, it can cost organizations hundreds and thousands of dollars.

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Tags: Implementation Audit