The "Kronos Guy" Blog

Falling in Love with Kronos Analytics: How to get ROI from Analytics

Posted by Jenna Ryckman on Feb 12, 2016 12:00:00 PM

 Falling_in_love_with_Analytics.jpg

Love is in the air. Valentines Day is just around the corner, promising a day full of sentiments, chocolate, and probably some broken hearts. Falling in love is one of the most unique and fascinating feelings in the world. In fact, falling in love is known to pact the same neurological effects as cocaine.  Both falling in love and taking a dose of cocaine will give your brain similar feelings and a sensation of euphoria.  Falling in love produces several euphoria-inducing chemicals in your body that will stimulate about 12 areas of an individual’s brain.

So while you are considering love this Valentines Day, consider falling in love with Kronos Version 8.0 and Kronos Analytics! The release of version 8.0 brought with it many new features; each designed to help organizations better handle the increasing demands of Workforce Management. One of the highlights of the new software suite is the analytics package. Kronos has taken great strides to provide a better analytics platform. Analytics is the number one reason that organizations adopt HCM technology, yet 69% of organizations have no embedded analytics tools. For the 31% who do use analytics, the number one concern is accessibility to necessary data and analytics and how to best use that data.

The Kronos Reporting and Analytics functions of version 8 are more visually compelling and full of actionable insight. The new layout implements improved navigation to allow for easy accessibility of data. There are integrated features from MicroStrategy’s 9.4.1 platform, along with geospatial visualization. It is no longer enough to simply see a dashboard with predictive analytics; the new analytics feature is prescriptive, responding to violations and situations by sending alerts and changing schedules accordingly, without any input of a manager. Time and cost effective, prescriptive analytics allow managers to focus on tasks beyond labor analytics. So how do your ensure that you get the most from your Analytics package?

 There are three main participants who can help you get the most from your Analytics package:

Vendors (such as Kronos)

Vendors are responsible for assisting the client during the sales, discovery, requirements analysis and implementation processes. There are a couple key factors that a vendor should bring to the client’s attention before they decide to invest in analytics software:

Budget: How much will it cost to purchase and implement an effective analytics package?

Change Management: Does the client have a strategy in place for Change Management? Will they communicate the purpose of the software and train the talent effectively?

If these factors not carefully considered, organization’s can fail to see the ROI that should come with investing in a comprehensive analytics program.

Consulting Firms

When a consulting firm works with an organization, their goal should be to make sure the client gets everything they can out of the software they are purchasing. While consultants are often responsible for the same processes as the vendor, consulting firms also have the responsibility of being the voice of reason. If an organization has neither the talent nor the budget to successfully implement analytics, a consultant will not encourage you to purchase the software. A Vendor’s job is to sell licenses. Your consulting firm’s job is to make sure you are getting the absolute best results with your software.

Kronos Consulting firm, like Improvizations, will have the difficult conversations with not only the purchasing department but IT, HR, Payroll, Benefits, Finance, Operations and more to build confidence and understanding of how important analytics data is and how to get the proper information out of the system. Change management takes time. It should be a slow consistent change because it can affect man across the organization, not just the owner of the new software. Consulting Firms can help to successfully merge your organization’s WFM history with its future. In order to successfully use an analytics package, the previous collected data needs to be considered.Choosing a consultant should not be like a box of chocolates... You should always KNOW what you are going to get. 

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Tags: Kronos Analytics

The Workforce Awakens: The Star Wars Story of Workforce Management

Posted by Jenna Ryckman on Jan 29, 2016 9:29:34 AM

(WARNING!!! This blog may contain spoilers) 

 On its way to being the biggest movie in all of box-office history, Star Wars the Force Awakens is the reawakening of a legacy that has touched the hearts and captured the imaginations of millions. The new storyline begins 30 years after the events of Star Wars: Episode VI Return of the Jedi. The First Order has risen from the ashes of the Galactic Empire and is opposed by General Leia Organa and the Resistance. Both sides are searching for the missing Jedi Master Luke Skywalker. New heroes rise in the form of Rey, an extremely force-sensitive scavenger from Jakku, and Finn, a stormtrooper turned hero who defects from the first order. Together they embark on a journey to find Luke Skywalker and cripple the First Order by destroying their new super-weapon, Starkiller Base. Kylo Ren, the apprentice of the Sith Lord Snoke, opposes these heroes.

 Throughout the movie, loyalties are tested and alliances are formed as the Resistance takes on the First Order. So what does Star Wars have to do with Workforce Management? There is a lot we can learn about managing a workforce by looking at the Star Wars universe. Here are the top 4 lessons we can learn from Star Wars: The Force Awakens.

 

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Tags: WFM

Kronos and Google Join Forces: Workforce Ready and Google Apps Combine

Posted by Jenna Ryckman on Jan 21, 2016 7:00:00 AM

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Tags: Kronos Workforce Ready

A Kronos Year in Review: The Top Kronos Guy Blog Posts of 2015

Posted by Jenna Ryckman on Jan 15, 2016 7:30:00 AM

January is a time for new beginnings. The countdown begins, the ball drops, and suddenly we all enter the new year with a clean slate and the hope of a year full of promise. Although January is a time to look to the future, it is also the time to reflect on the past. Robert Penn Warren eloquently stated, "History cannot give us a program for the future, but it can give us a fuller understanding of ourselves, and of our common humanity, so that we can better face the future." Before we move forward this year, here are your top five most-read WFM blogs of 2015! Cheers to another year of growing and learning together! 

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Tags: WFM

ACA and Kronos HR: IRS Delays Minimum Coverage Reporting Requirement

Posted by Jenna Ryckman on Jan 8, 2016 11:30:00 AM

The Affordable Care Act (ACA) has been one of the most hotly debated pieces of legislation in a generation. While some congress members have made dismantling ACA their full time job, its implementation continues to challenge HR and Payroll departments nationwide, not to mention the software publishers that support them. And Kronos is no exception. Every couple of years there is a new fact of ACA that HR and Payroll departments are required to implement, leaving many struggling to figure out how best to modify their HR and Payroll tracking and reporting to comply. In 2012 it was the reporting of health care costs in W-2 Box 12 Code DD. This year—2015—it is implementation of ACA rules regarding benefit eligibility. 

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Tags: Affordable Care Act

FLSA Compliance: Best Practices for FLSA Compliance with Kronos [Part 2]

Posted by Jenna Ryckman on Dec 29, 2015 9:12:34 AM

Last week, we discussed how compliance is a major challenge for almost every employer. The recent modifications to the Fair Labor Standards Act have caused many organizations to see a spike in compliance risks. FLSA suits hit a record high in 2014, with over 1.3 Billion in back wages recovered. Organizations in all verticals have experienced wage and hour suits of upwards of 20 million dollars.

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Tags: FLSA

ALERT! Kronos InTouch & Kronos 4500 time clock issue: ACTION NEEDED

Posted by Jenna Ryckman on Dec 17, 2015 6:00:00 AM

Kronos is implementing security changes that affect customers using Kronos 4500 time clock and Kronos Intouch terminals using the SHA-1 hashing algorithm. On January 1st 2016, the Certificate Authorities will no long issue trusted public certificates that use the SHA-1 hashing algorithm. The change is mandated by the C/A browser Forum industry group to improve Internet security as SHA-1 hashing algorithm has become more vulnerable over time.

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Tags: Kronos time clock, Kronos Intouch

FLSA Compliance: What the new FLSA Rules Mean for Kronos Users

Posted by Jenna Ryckman on Dec 14, 2015 8:00:00 AM

 

Compliance is a major challenge for almost every employer. The recent modifications to the Fair Labor Standards Act have caused many organizations to see a spike in compliance risks. FLSA suits hit a record high in 2014, with over 1.3 Billion in back wages recovered. Organizations in all verticals have experienced wage and hour suits of upwards of 20 million dollars.

The Department of Labor expects 5 million employees to potentially be impacted starting in 2016.

 The proposed rule is designed to update the salary and compensation levels for white-collar workers to be exempt. Changes will include:

  • Setting the standard salary level at the 40th percentile of weekly earnings for full-time salaried workers ($921 per week, or $47,892 annually).
  • Increasing the total annual compensation requirement needed to exempt highly compensated employees (HCEs) to the annualized value of the 90th percentile of weekly earnings of full-time salaried workers ($122,148 annually).
  • Establishing a mechanism for automatically updating the salary and compensation levels going forward to ensure that they will continue to provide a useful and effective test for exemptions.

 The proposed standard salary level represents the most appropriate line between exempt and nonexempt employees because it minimizes the risk that employees legally entitled to overtime will be subject to misclassification based on their salaries alone.

 So what do the new FLSA rules mean for you and your company?

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Tags: FLSA

Discover the Details: 5 Crucial Details for a Successful WFC Upgrade (Part 2)

Posted by Jenna Ryckman on Nov 30, 2015 11:30:00 AM

 

Last week, we shared part one of our two-part series: Discovering the Details: 5 Crucial Details for a Successful WFC Upgrade.

We discussed the importance of dedication to the details of a WFM project. Kronos can be a complex project for any IT department; for example, modules have different installation procedures, care must be taken to ensure the application and web servers have the correct bandwidth and are running compatible software versions, and individual user workstations may need to be adjusted for browser compatibility. Within the organization itself, there may be exempt and non-exempt employees, multiple payrolls, union rules, scheduling issues or OSHA incident tracking requirements. Additionally, most Kronos projects require participation from a blended team of decision makers including HR, Finance, IT, Payroll, Internal Audit, etc., not to mention a very diverse mix of end-users! All of these different factors create potential for implementation mistakes or mishaps. With so many diverse requirements to manage, it is crucial to make sure that no detail is neglected throughout the entire WFM project. Designating a serious Project Manager, creating project teams, and proper documentation were the first three crucial implementation details we discussed last week. The last two major details necessary for a successful implementation or upgrade are the Test Environment and Change Management. 

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Tags: Implementation Strategy

Discover the Details: 5 Crucial Details for a Successful WFC Upgrade

Posted by Jenna Ryckman on Nov 6, 2015 11:30:00 AM

"Details create the big picture."

Sanford I. Weill

When starting or completing an enterprise implementation or WFM upgrade, simple yet crucial elements are often overlooked. Failing to fully account and plan for all variables in the total Kronos equation guarantees an overbudget and under-delivered project. An organization must be dedicated to the details of their WFM project. Kronos can be a complex project for any IT department; for example, modules have different installation procedures, care must be taken to ensure the application and web servers have the correct bandwidth and are running compatible software versions, and individual user workstations may need to be adjusted for browser compatibility. Within the organization itself, there may be exempt and non-exempt employees, multiple payrolls, union rules, scheduling issues or OSHA incident tracking requirements. Additionally, most Kronos projects require participation from a blended team of decision makers including HR, Finance, IT, Payroll, Internal Audit, etc., not to mention a very diverse mix of end-users! In this two part series, we will discuss the essential details that must not be missed during a WFM implementation or upgrade.

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Tags: Enterprise Kronos Implementation, Kronos Upgrade, Kronos Implementation