The "Kronos Guy" Blog

When you look at medical or life insurance policies there are generally two layers to them. There is the big concept, large-type section and, of course, the infamous minute detail, small-print section where the gnashing of arcane points is explicitly called out with mathematical precision. Written Pay & Leave Policies in most companies are the same with the big ideas called out in the HR/PR Policy docs and the hair-splitting details called out in…well? Where are all those pay precedence, rounding precision, cascade sequence, over limit, allow less than zero policies documented?  In most companies you actually have to look at the configuration code – Payrules, Workrules, Paycodes, Leave Cascades, etc to know what will really happen when various work and leave hours are run thru the mill. Is this best practice?     

Last we spoke, we were discussing how Kronos Workforce Timekeeper affects the payroll process.  Well, we got half way there.  Follow along as we finish our trip. 

For those following the Kronos New Feature Series, this will be the last article in the series – THE END! However, comment posting will still be available for the entire series. We talked about new features available to customers upgrading to the most current version of Kronos Workforce Timekeeper. The prior articles covered why an organization might use some of the new Workforce Central (WFC) features and why they should consider upgrading. Simply speaking, what’s in it for us? What is this talk about an “Upgrade Studio”? So let's wipe the dust off that old Kronos version and weigh if the change is worthwhile.

Once a pay period has closed, the payroll process begins. Basically, the payroll process incorporates preparing the time collected in Kronos Workforce Timekeeper, reviewing and validating that data, then sending it over to your payroll system. Your payroll system then processes the data and does many things, the most important of which is to provide pay checks or direct deposits to employees.

You are a payroll manager who has recently learned that the parent company is requiring you to use Kronos Workforce Timekeeper.  They have been on the system for years, however, they are now requiring all of the satellite businesses to implement it as well.  I can’t get into the detail, but I will review the basic steps required.  As an overreaching policy for all of these steps, make sure you are as accurate as possible, and that you completely finish one step before starting another.  In this first of two entries, we start to understand how Workforce Timekeeper fits into your payroll process.